Timekeeping / Time Clock

Public Safety Time Clock Software

Our online time clock offers many options for tracking time for both volunteers and employees. It interacts seamlessly with the Scheduling Module and can export data to nearly any payroll software or company.

We offer multiple ways for tracking time including hourly and salaried employees. For those that clock in/out, employees can punch in & out using our web-based time clock (can be restricted by location). eSchedule will check the schedule and verify the member is currently scheduled to work. Any discrepancies will require an explanation by the member and approval by a supervisor.

Imagine having no more paper time cards! Eliminate the need to manually calculate hours each week. Reduce the risk of human error. eSchedule will take care of it all.

Employees Don’t Punch In & Out?

Even if your employees don’t punch in and out because they’re salaried, you can still benefit from using this feature. The Timekeeping Module is so much more than just a way to punch in and out. You can keep track of PTO/vacation requests, comp time or simply keep track of hours worked/volunteered based on the schedule.

Time Clock / Timekeeping for EMS, Fire Departments and Police
eSchedule Timecard View on an iPad

Timekeeping Module Features

  • Web-based time clock (biometric finger scan add-on available)
  • Integrates directly with the Scheduling Module
  • Can be used for tracking paid or volunteer hours
  • Customized time logic and calculations — we’ll make the software work for your departments’ policies
  • Set custom time rules (punch in/out)
  • Simple & easy export to payroll (custom file export to all payroll providers including QuickBooks Desktop)
  • 24/7 online access including mobile device
  • Restricted access to time clock within your station (optional)
  • Force punch comments outside the normal rules (e.g. punching in early or leaving late)
  • Employees can punch in anytime regardless of scheduled shift
  • Track exceptions (in early, out late, missed punch, etc.)
  • Track “activities” for each punch type (meeting, training, road, dispatch, etc.)
  • PTO requests
  • PTO accruals — custom to your rules
  • Custom time for PTO/vacation, overtime, comp time, holiday pay, shift differentials, stipends, bereavement, admin/meetings, training, supervisors, unpaid
  • Easily view PTO balances (managers and employees)
  • Manage sick calls — remove from schedule, update time card with sick/PTO time
  • Powerful reporting
  • Time card change audit log
  • Easily edit/fix time cards with just a few clicks
  • Punch multiple employees in & out on one screen (managers only)
  • Employees can view their time card online in real-time
  • Handles paid staff and volunteers
  • Track service hours for volunteer by position
  • Staff leasing and contract employees
  • Absentee & Late Report
  • Missed Shift Report
  • Overtime Projection Report
  • Custom reports — labor distribution, labor by department (e.g. training, dispatch, operations)

Free Demo

Get access to one of our demo sites. Play around with eSchedule for free! Let’s do it!