Timekeeping / Time Clock

Timekeeping Module

Our online time clock has multiple ways to track time for volunteers and employees. It interacts seamlessly with the Scheduling module as well as your payroll software / company (ADP, Paychex, QuickBooks, etc.).

All members of your agency (including volunteers) can punch in & out using our simple web-based time clock interface. Simply enter your username and password and the software will automatically and immediately check the schedule to verify the member is currently scheduled to work. Any discrepancies will require an explanation by the member and approval by a supervisor.

Imagine having no more paper time cards! Eliminate the need to manually calculate hours each week. Reduce the risk of human error. eSchedule will take care of it all.

Employees Don’t Punch In & Out?

Even if your employees don’t punch in and out because they’re salaried, you can still benefit from using this feature. The Timekeeping Module is so much more than just a way to punch in and out. You can keep track of PTO/vacation requests, comp time or simply keep track of hours worked/volunteered based on the schedule.

Time Card & Time Clock for Fire Departments, EMS/Ambulance

Feature Question?

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Timekeeping Module Features

  • Web-based time clock
  • Integrates directly with the scheduling module
  • Can be used for tracking paid or volunteer hours
  • Customized time logic and calculations — we’ll make the software work for your departments’ policies
  • Set custom time rules (punch in/out)
  • Simple & easy export to payroll (custom file export to all payroll providers including QuickBooks)
  • 24/7 online access including mobile device – clock in from desktop or tablet
  • Restricted access to time clock within your station/ (optional)
  • Force punch comments outside the normal rules (e.g. punching in early or leaving late)
  • Employees can punch in anytime regardless of scheduled shift
  • Track exceptions (in early, out late, missed punch, etc.)
  • Track “activities” for each punch type (meeting, training, road, dispatch, etc.)
  • PTO requests
  • PTO accruals — custom to your rules
  • Custom time for PTO/vacation, overtime, comp time, holiday pay, shift differentials, stipends, bereavement, admin/meetings, training, supervisors, unpaid
  • Easily view PTO balances (managers and employees)
  • Manage sick calls — remove from schedule, update time card with sick/PTO time
  • Powerful reporting
  • Optional biometric (finger scan) hardware – eliminate “buddy punches”
  • Time card change audit log
  • Easily edit/fix time cards with just a few clicks
  • Punch multiple employees in & out on one screen (managers only)
  • Employees can view their time card online in real-time
  • Handles paid staff and volunteers
  • Track service hours for volunteer by position
  • Staff leasing and contract employees
  • Absentee & Late Report
  • Missed Shift Report
  • Overtime Projection Report
  • Custom reports — labor distribution, labor by department (e.g. training, dispatch, operations)

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