View All Bids Role
Allows a basic user the ability to see all bids (not just their own). This can be turned on for specific employees. To activate this feature, please contact us. [more info]
Clock In / Out From Anywhere Role
Allows a basic user the ability to clock in (or clock out) from anywhere. This can be turned on for specific employees. This will override any security settings set in the “Authorize Time Clock PC’s” screen. To activate this feature, please contact us. [more info]
Multi-Department Time Clock Supervisor
If activated, you’ll have another field available in the Time Clock Supervisor’s profile called “Other Departments”. The “Departments” field is then relabled as “Home Department”. On the Time Card screen, a Time Clock Supervisor can then toggle the departments they have been assigned. To activate this feature, please contact us. [more info]
PTO Banks / Multiple Pay Codes
It is now possible for multiple pay codes to “pull” from the same PTO bank. To activate this feature, please contact us. [more info]
Time Card Column Condense — Going Live Tuesday 9/14
For organizations using the Timekeeping Module and with more than 10 “pay code columns” on the time card, we’re releasing a new feature that will “auto condense” the columns that have no data. This gives employees easier access to only view time card columns that have data. A toggle to “uncondense” and display all columns will be made available. [more info]
This will be live on 9/14 for all organizations using the timekeeping module. There is no need to contact us.
Pro Tip: “View Only” Account Type
In eSchedule, you can set a profile/account type to “View Only. This is best used when you’re wanting to provide access to someone who can login and view information, but only in a “read only” fashion.
If an employee leaves your organization, best practices include:
Without Timekeeping Module:
Inactivate their account using the “Status” field in the profile.
With Timekeeping Module:
- Leave the “Status” as Active.
- Change the employee’s password (so that they can no longer login).
- Move the employee’s e-mail address to the “Notes” field. This prevents them from being able to request a password reset via e-mail.
- Once the final payroll period including that employee has been completed, set the employee’s account to “Status = Inactive [more info]