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Have Too Many Paper Forms? Go Digital And Take Them Online!

We all know how annoying paper can be. While we still like to have our trusty “to do list” on a nice yellow legal pad, it can be a nuiscance having too much paper floating around. Especially in an ambulance agency with multiple departments and lots of staff members.

In addition to taking your paper schedule and moving it online along with your time cards and payroll processing, we recently introduced an amazing new feature which we call FORMS MANAGER.

Forms Manager is an available add-on for all our customers. It will allow you to take virtually any “form” and covert it from paper format to an online version that is easily accessible from anywhere with an Internet connection.

Some examples include:

  • Rig / Ambulance / Truck / Vehicle Check Sheets
  • Check Request Forms (reimbursement)
  • Uniform Requests
  • Gear / Bag Check Sheets
  • Field Strip Check Sheets
  • Training Evaluation Forms
  • Feedback Forms
  • Incident Reports
  • Run Statistics
  • Work Orders

If your agency might benefit from this great add-on, let us know. Our staff will work closely with you

Working Wonders For Lawrence County EMS

Lawrence County, OH is home to one of EMS eSchedule’s customers—Lawrence County EMS (LCEMS). Their mission is to deliver high quality, comprehensive emergency medical service with excellence, compassion and professionalism. We’ve worked closely with them to develop a custom software solution that meets their needs.

In addition to basic customizations across the platform, our client Mac Yates and the team at EMS eSchedule have focused on adding a number of custom features that have taken the ambulance software to the next level.

Both the EMS and 911 divisions use our software.

  • Pay Period Adjustments
    Lawrence County’s different divisions run on different pay periods. Our software team designed a solution that allows them to adjust the pay period on-the-fly based on the division in which their processing payroll for.
  • Sick Time Accrual
    The company uses a unique accrual program. Their employees earn sick time over a specific period of time. Although our software doesn’t handle this by default, we were able to alter their program to handle this without a worry. This feature is now used bi-weekly on demand by the customer.
  • Attendance Reporting
    LCEMS has a zero tolerance attendance policy. Using a custom point system, employees are docked “points” depending on the severity of the tardiness or absentee instance. eSchedule’s reporting now handles this flawlessly. It also prompts a “reminder” to managers to trigger a counseling meeting when an employee’s points reach a certain level or if they’re a “no call / no show”.
  • Forms Manager
    This new feature is being used by many of our customers. It’s super popular and is saving time for road crews and managers alike. Essentially, the forms manager takes nearly any paper form and converts it to a digital form online. It works really well for ambulance gear/shift checks, maintenance checks, uniform requests and equipment checks.For LCEMS, we assisted them with building custom forms for their ambulance check sheets, medication inventory list and medication supply order forms.
  • Biometric Finger Scan – EMS Time Clock
    Plans are in the works to implement the biometric finger scan to LCEMS’ time clock. This new feature requires employees to scan their index finger in order to punch in or punch out, thus reducing the change of fraudulent or “buddy” punches.